PLEASE NOTE: This study leave guide and forms are for foundation grade trainees only.  For all other grades of Dr please refer to the Junior or Senior Study leave guide and forms which can be found here: STUDY LEAVE

For full guidance and study leave policy from HEE you can visit their site, however, here are the main highlights:


Study leave for Foundation Year 1 doctors takes the form of regular teaching sessions (Core Teaching).  If you are booked onto your ALS course during F1 then these two days are borrowed from your F2 allowance.  F1s may use up to 5 days of their F2 study leave for tasters to inform future career decision making.​  F1s may also use 1 day of their F2 study leave to attend a careers planning workshop offered by HEE (SW).  F1s cannot borrow F2s days for anything else unless express permission has been sought from and granted by Dr Sarah Rawlinson (Head of Foundation School for the Peninsula).  F1s have no study leave budget.

Study leave for Foundation Year 2

  • Study leave applications should be signed off by your Educational Supervisor and the relevant rota coordinator (confirming the leave as suitable time away from your training post) before being submitted to us for final approval.  All study leave needs to be applied for prospectively – at least 6 weeks before event date for UK study leave and at least 8 weeks before event date for overseas.

In addition to the above - If your study leave falls under Category 2 or 3 and not Category 1 (see below) The following steps will be followed after we receive your fully completed SL application.​

  • Foundation Programme Director approval is essential before booking on to any aspirational courses.  Your FPD can approve providing all of the following statements have been achieved:

    • Statement from trainee or conversation clearly defines how the activity supports intended career​

    • Trainee's ePortfolio on track for successful outcome at ARCP

    • Activity is present in PDP with reasons for how it supports career intention

    • Applications should be submitted with a minimum of six weeks' notice to allow time for approval to take place. 

  •   If the above steps are not followed, we cannot guarantee that your study leave or any related expenses will be approved.


Our F2 FPD is Mr Jamie Dunn (Urology Consultant)

  • Completed applications should be submitted to the postgraduate medical centre with a minimum of six weeks' notice.  Please do not submit to the junior drs study leave email account as it could be missed.  Foundation trainee study leave applications should either be dropped down to the foundation team at PGMC or emailed to the foundation inbox.  An application should not be regarded as approved until confirmation has been received from the foundation programme team.  You might be at risk of your study leave being rejected if this is not done.

  • If you have followed the study leave process correctly and approval from the relevant persons was given then the course/conference fees and any reasonable expenses relating to your study leave can be claimed.  However, expenses repaid may not cover the entire cost of the journey or accommodation and the study leave rules need to be adhered to if you wish to claim expenses.  Details of the maximum amounts you are allowed to claim are included in the Study Leave approval email.

  • Study leave is divided into * Category 1 - Required within the Curriculum 

            * Category 2 - Enhanced Knowledge

            * Category 3 - Career Progression

            * Exams, Preparation for Exams and Interviews

            * Overseas

  • Category 1 is anything that is Foundation Curriculum aligned and consists of the following courses - Cat 1 courses will be fully funded if study leave application process followed correctly. ​

    • Any Regional Teaching Course booked through Maxcourse

    • Foundation Regional Teaching - Human Factors

    • ALS​

    • NLS - Requirement of service is on Neonate placement

    • Leadership Courses aimed purely at Foundation trainees

    • Train the trainer / Teach the Teacher

    • National UKFPO Conference

    • Time only (not expenses) for sitting exams (study leave cannot be used to prepare / revise for exams)

    • Xray / Radiology skills aimed purely at Foundation trainees.

    • Any conference aimed purely at Foundation Doctors

  • Category 2 are courses that give enhanced knowledge to the trainee and although not required to complete Foundation Training it will help complete parts of their curriculum  - Trainees will be asked to contribute 25% of the cost towards the event.

  • Category 3 these courses should only be required at latter stage of training.  These courses should only be approved for funding if the trainee has achieved their core curriculum competencies for their stage of training and includes - Trainees will be asked to contribute 50% of the cost towards the event.


    • BSS

    • Careers Workshop or similar

    • Speciality conference attendance to present a paper / poster

If you have any doubts as to which category your course may come under please contact Kate Talmage prior to applying.

  • Exams, Preparation for Exams and Interviews Study leave cannot be used to prepare/revise for speciality exams during foundation training but may be used to take a speciality exam.  If the study leave request is for a course associated with a speciality application it must follow the same process as Category 3 applications detailed above.   There is no provision in the Study Leave budget for interviews.  This needs to be taken as professional leave but you do need to apply for the time using the Foundation Study Leave application form but mark it INTERVIEW & PROFESSIONAL LEAVE.  The time will be deducted from your study leave allowance.

  • Overseas courses and conferences are not normally permitted & approval is given only on rare occasions.  Trainees must be the presenting author for the paper or poster presentation and applications can only be made once during the foundation training programme.  Exceptional permission will need to be given by the Head of Foundation School for the Peninsula.  There is also a specific process you need to follow to apply for overseas study leave and expenses so please contact the foundation team for further information.

  • Click on the link below for an electronic version of the Study Leave Application Form, or ask the foundation team to email you a copy.  You can also collect a paper version of the form from either the PGMC, or from your rota office.  

Note: To enable the digital signatures on the application form please open the form and then download as PDF - do not complete as a web based form.  To create a digital signature, once downloaded as PDF, click on digital signature box and follow instructions.  Once created with password access you should be able to use on any PDF form without having to create again.  

Taster Weeks

To arrange a taster week you will need to follow a number of steps:

  • You will need to allow at least 6 weeks for the process.  Your current rota coordinator and the department where you wish to spend your taster week need time to adjust the rota's to accommodate your request.

  • Speak with your current department/rota coordinator to plan the best week to take your taster.  Try and have 2 or 3 choices of week to offer the chosen taster department as they may not be able to accommodate your 1st choice.

  • Speak with the department where you would like to spend your taster week to plan the best dates to come for your taster.  Discuss with them what you would ideally like to experience and what you want to get from spending a week with them.  As them what you will be doing day to day and who you will follow.  Most departments offer a really good taster week timetable with a great deal of variety to enable you to get the most out of your time with them.

  • Speak with your Educational Supervisor regarding your choice of taster department and how this will help and inform future career decision making.

  • Complete a study leave form (available above). Return to PGMC fully completed & signed off by relevant persons.

  • Complete a taster week application form (available below). Return to PGMC fully completed.

  • Complete a taster week report within 1 month of completion of your taster week (report form available below).​