HORUS e-portfolio and your ARCP

In preparation of completing your Foundation Year 1 and 2 you need to complete all the requirements as laid out in your e-portfolio (Horus).  Here is a simple check list that you can follow throughout your year to ensure your portfolio is constantly up to date and on track for a successful ARCP. 

These checklists may be amended to reflect any updates in the HEE requirements for completion of the Foundation Programme.  We will notify you of any changes via your NHS email and make sure only the most up to date versions are available on this website.

Please note that for FY2s and study leave applications, one of the criteria for obtaining approval for study leave is that your e-portfolio is up to date and on track for a successful ARCP, therefore it is in your best interest to keep on top of the requirements. 

****PLEASE WATCH THIS SPACE FOR THE RELEASE OF THE CURRENT ARCP GUIDANCE ISSUED BY HEE - THE FOUNDATION TEAM TO EMAIL AS SOON AS THIS IS RELEASED******

FOUNDATION SCHOOL 2020/21 GUIDANCE FOR YOUR E-PORTFOLIO & ARCP

 

Signing off SLEs

 

A different teacher/trainer should be used for each SLE wherever possible, including at least 1 consultant or GP principal level per placement.  The ES or CS should also be used for an SLE.

In principle the following grade Doctors can sign off your SLEs

  • GP

  • Consultant

  • ST3 or above / SPR

  • ST/CT 1-2

  • Pharmacist​

  • F2s cannot sign off any SLEs

 

 

Signing off Core Procedures

 

Teachers/trainers must be sufficiently experienced to teach and assess the core procedure topic and be able to provide meaningful feedback.  Typically this will be a doctor with higher speciality training (with variations between specialities), a specialist nurse (band 5 or above), a ward pharmacist or senior allied health professional.

  • F2s – can sign off F1s core procedures provided they meet the requirements for assessing relevant procedures:

    • The F2 must be competent in the procedure being assessed;

    • The F2 must be trained in assessment & feedback methodology.NOTE: F2s cannot sign off for other F2s

For ALL procedures whether SLEs or Core Procedures: the teacher/trainer must:

  • Be trained in giving feedback

  • Understand the role of the tool being used

  • Be able to teach, assess and provide feedback on the chosen subject

  • Be trained in assessment & feedback methodology

 

TAB​ - Team Assessment of Behaviour

  • You need to start your TAB in your 2nd placement – and the HEE time recommendation is early January to allow sufficient time to complete. 

  • You must complete your self-TAB before you can start the feedback process

  • Once you have completed your self-TAB you will have 45 days to gather responses

  • Assessors can be chosen from the current and previous placements.  Feedback must be gathered by the date specified.

  • A valid TAB requires a minimum of 10 assessor responses and must include the following (it is highly recommended that you invite more than 10 assessors to give feedback to cover for any non-responses):

    • 2 consultants or trained GPs.  Your named CS should normally be used as an assessor but is not mandatory

    • 1 other doctor more senior than F2

    • 2 senior nurses (Band 5 or above)

    • 2 allied health professionals / other team members including ward clerks, secretaries and auxiliary staff - NOTE: only 2 foundation Drs will count towards your total number of responses and will be classed as allied health professionals.

PSG - Placement Supervision Group Feedback

  • You will need 1 PSG per placement

  • You must ensure your CS opens a PSG early in your placement (preferably during your initial meeting)

  • It will be up to you and your CS to identify 3-5 colleagues who you will work with closely during your time on the placement and can therefore give accurate and detailed feedback to your CS during your placement and via the PSG

  • The people requested to feedback via the PSG should do so only after you have completed a reasonable length of time in the placement to enable detailed feedback.

  • The PSG can then be used by your CS to help provide an accurate and informative end of placement report

The difference between a TAB and a PSG:

  1. The trainee cannot choose who feeds back to the PSG so assessors cannot be favourably picked.  

  2. There only needs to be 3-5 assessors for the PSG rather than the min 10 for TAB

  3. 3 x PSGs are required throughout the training year rather than the required 1 TAB

 

CURRICULUM EVIDENCE AND PORTFOLIO EXTRAS

Advice for Linking Evidence to the Foundation Curriculum

  • Items uploaded against each section of the foundation curriculum should provide evidence for how this part of the curriculum has been addressed during the year of training

  • A minimum of 3 pieces of quality evidence is required for each of the 20 capabilities.

  • More than 5 pieces of evidence is not required and if a large number of items are uploaded this may result in a request to review and remove evidence ahead of the ARCP or as part of an Outcome 5. Flooding the curriculum with uploaded evidence makes it difficult to assess and will not be accepted.

  • Each of the 20 foundation professional capabilities are associated with 'descriptors' which give indicative examples of how the capability can be demonstrated. The descriptors can be seen by clicking the link at the top right of the curriculum overview page in each trainee’s portfolio:

Types of Evidence for Linking

  • Evidence can take many forms, most commonly including:

    • Reflection on clinical or professional experiences

    • Supervised learning events

    • Evidence of formal training / eLearning (certificates)

    • Evidence of participation in evidence-based medicine (guidelines, posters, presentations)

    • Quality improvement work

    • Multi-source feedback / Team Assessment of Behaviour (TAB)

    • PDP Progress (self-evaluation form)

  • Each linked piece of evidence should be clearly related to the relevant capability

  • E-learning and/or attendance at a teaching session can only be used ONCE per capability

  • The same piece of evidence can only be linked a maximum of 5 times across the 20 capabilities

 

Essential linking requirements

  • All trainees should link their most recent audit or quality improvement project to Section 4. Safety and Quality: 20; Contributes to Quality Improvement.

F1s

  • Evidence of passing the Prescribing Safety Assessment. Section 3. Clinical Care: 13; Prescribes safely

  • Evidence of passing Immediate Life Support or Advanced Life Support. Section 3. Clinical Care: 15; Is trained and manages cardiac and respiratory arrest. This section should also link evidence of involvement in a clinical case / experience of carrying the crash bleep or similar. Simulation alone is not sufficient.

F2s

  • Evidence of passing Advanced Life Support. Section 3. Clinical Care: 15; Is trained and manages cardiac and respiratory arrest. This section should also link evidence of involvement in a clinical case / experience of carrying the crash bleep or similar. Simulation alone is not sufficient.

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