HORUS e-portfolio and the ARCP process

 

A new Foundation Curriculum was published this year and you can find an interactive PDF of the whole curriculum here: 

HEE have also created a really useful SharePoint site with lots of information relating to the new curriculum and what is required for ARCP.  All foundation Drs & Educational Supervisors have been given access to this informative SharePoint site.  You just need your NHS email address to log in.  If your NHS email does not give you access please get in touch the the foundation team here at PGMC and they will be able to help you.

You can access the SharePoint site here:

Other useful information:

 

In preparation of completing your Foundation Year 1 and 2 you need to complete all the requirements as laid out in your e-portfolio (Horus).  Below is a simple check list we have put together for F1 and F2 that you can follow throughout your year to ensure your portfolio is constantly up to date and on track for a successful ARCP.  Please Note: ARPCs take place in early/mid June and portfolio's will close at the end of May (Date TBC)

These checklists may be amended at any time to reflect any updates in the HEE requirements for completion of the Foundation Programme.  We will notify you of any changes via your NHS email address and we will make sure only the most up to date versions are available on this website.

The information contained in these checklists are for guidance only taken from information and updates we receive from HEE and UKFPO - you should always refer to HEE and UKFPO alongside our guides.

Please note that for FY2s and study leave applications, one of the criteria for obtaining approval for study leave is that your e-portfolio is up to date and on track for a successful ARCP, therefore it is in your best interest to keep on top of the requirements. 

ADDITIONAL NOTES AND GUIDANCE FOR YOUR 2021-2022 E-PORTFOLIO AND 2022 ARCP

 

  • Self Development Time (SDT)

All foundation Drs (F1s and F2s) will receive (as mandatory) the equivalent of 2hours per week SDT imbedded into their rota for each placement – it is up to the department to decide how this is given to best suit the rota’s (i.e. weekly, bi weekly, monthly).  Rota coordinators will ensure that, over the period of the placement each trainee receives the equivalent of 2hrs per week.  It is not advised to take this time any more infrequently than once a month as all trainees must use this time to work on portfolios, QI projects etc. and it is an ARCP requirement that all portfolios are worked on contemporaneously.  Uploading everything at the end of a placement (or end of training year) is not an acceptable practice.

  • Signing off SLEs

A different teacher/trainer should be used for each SLE wherever possible, including at least 1 consultant or GP principal level per placement.  The ES or CS should also be used for an SLE.  

In principle the following grade Doctors can sign off your SLEs

  • GP

  • Consultant

  • ST3 or above / SPR

  • ST/CT 1-2

  • Pharmacist​

  • F2s cannot sign off any SLEs

  • TAB​ - Team Assessment of Behaviour

You can choose to start your TAB in your 1st or 2nd placement, however is it a requirement that your TAB has been started by the end of January to ensure sufficient time to complete. 

  • You must complete your self-TAB before you can start the feedback process

  • Once you have completed your self-TAB you will have 45 days to gather responses

  • Assessors can be chosen from the current and previous placements.  Feedback must be gathered by the date specified.

  • A valid TAB requires a minimum of 10 assessor responses and must include the following (it is highly recommended that you invite more than 10 assessors to give feedback to cover for any non-responses):

    • 2 consultants or trained GPs.  Your named CS should normally be used as an assessor but is not mandatory

    • 1 other doctor more senior than F2

    • 2 senior nurses (Band 5 or above)

    • 2 allied health professionals / other team members including ward clerks, secretaries and auxiliary staff - NOTE: only 2 foundation Drs will count towards your total number of responses and will be classed as allied health professionals.

PSG - Placement Supervision Group Feedback

As part of the Peninsula Foundation School good practice you should have 1 PSG per placement and although the ARCP requirement is 1 PSG for the year we do expect you to aim for the 3.  However if you are struggling to get all 3 done then it is a mandatory requirement to have a PSG in the 2nd placement.

It will be up to you and your CS to identify 3-5 colleagues who you will work with closely during your time on the placement and can therefore give accurate and detailed feedback to your CS during your placement and via the PSG.  You must ensure your CS identifies assessors for your PSG early in your placement (preferably during your initial meeting)

It is your responsibility to ensure the PSG is opened and requests have been sent to the identified assessors.  The process of naming assessors on the CS initial meeting form does not start/open a PSG - this needs to be done separately under the PSG tab on your portfolio.

The people requested to feedback via the PSG should do so only after you have completed a reasonable length of time in the placement to enable detailed feedback.

The PSG should then be used by your CS to help provide an accurate and informative end of placement report

The difference between a TAB and a PSG:

  1. The trainee cannot choose who feeds back to the PSG so assessors cannot be favourably picked.  

  2. There only needs to be 3-5 assessors for the PSG rather than the min 10 for TAB

  3. 3 x PSGs are required throughout the training year rather than the required 1 TAB

 

CURRICULUM EVIDENCE AND PORTFOLIO EXTRAS

Advice for Linking Evidence to the Foundation Curriculum

  • Items uploaded against each section of the foundation curriculum should provide high quality evidence to support curriculum sign off.

  • Each linked piece of evidence should clearly relate to the relevant capability

  • The same piece of evidence can only be linked a maximum of 3 times across the 13 capabilities

  • E-learning and/or attendance at a teaching session can only be linked ONCE

  • At least 5 direct clinical observations of clinical encounters in SLEs to be linked to FPCs 1-5 with specific life support competencies evidenced in FPC2

  • We suggest you have 5 pieces of linked evidence for each of the 13 capabilities

  • More than 5 pieces of evidence is not required and if a large number of items are linked this may result in a request to review and remove evidence ahead of the ARCP or as part of an Outcome 5. Flooding the curriculum with uploaded evidence makes it difficult to assess and will not be accepted.

  • Each of the 13 foundation professional capabilities are associated with 'descriptors' which give indicative examples of how the capability can be demonstrated. The descriptors can be seen by clicking the link at the top right of the curriculum overview page in each trainee’s portfolio.

 

Types of Evidence for Linking

Evidence can take many forms, most commonly including:

  • Supervised learning events​

  • Reflection on clinical or professional experiences

  • Evidence of formal training / eLearning (certificates)

  • Evidence of participation in evidence-based medicine (guidelines, posters, presentations)

  • Quality improvement work

  • Multi-source feedback / Team Assessment of Behaviour (TAB)

  • PDP Progress (self-evaluation form